• Harley Wood School

  Assistance to attend the Harley Wood School is provided through the meeting organisers. However, it is generally expected that institutions will fund student attendance at the Harley Wood School.

  The amount of money per student and how it is divided is left to the discretion of the meeting organisers, operating within a set of guidelines. The aim is to roughly equalise the cost of travel for all attendees using the cheapest reasonable mode of travel. (e.g. students from Western Australia could expect more support to attend an east coast meeting than a Sydney student, who may get none). A contribution to accommodation may be considered if sufficent funds are available, but Registration is unaffected by distance and therefore not funded. There is little point awarding very small amounts to many people so, if necessary, preference will be given to ASA members over non-members. Non-members may register as a member providing the Secretary receives their membership application prior to the closure date for early HWS registration. Payment of annual membership fees must then be received within 14 days of the closure date. This is intended to encourage students in the first year of their candidature to attend the Harley Wood School. We hope and expect subsidised non-members to join after the meeting.

  Enquiries should be directed to the meeting organisers. Claims must be submitted to the ASA Treasurer, accompanied by original receipts.

• Overseas Travel

  Limited travel funds are available to assist student members of the ASA to attend overseas conferences at which they present a paper or poster paper. This funding is NOT available for domestic travel (except in extraordinary circumstances).

  There are two application deadlines per year - 31 March and 30 September.

  A maximum of $1000 is available per application, limited to a single trip during the course of the students studies. Students will not generally be supported in their first year of study and must be members of the Society for at least 6 months prior to the application deadline. Applications are required to be lodged in advance of travelling. In exceptional circumstances application may be for post-conference support, but the applcation must then be made within 1 month of returning and the 6 month mandatory membership period prior to departure must still have been met. Exceptional circumstances are limited to unforeseeable student out of pocket expenses arising from other funding sources not fulfilling their obligation or changes to the trip that could not have been avoided.

  To apply for support you should send the following to Dr Marc Duldig, Joint ASA Secretary, at the address given below:

  1. Information on the conference and its importance to your work (2-3 lines)
  2. Details of the paper/s you are presenting at the conference
  3. A list of other funds sought or promised, including your home institution
  4. Your out of pocket expenses expected
  5. Any other supporting material you feel is necessary
  6. A letter of support SIGNED by one of your supervisors AND your Departmental Head.

  The first 5 points should preferably be sent by e-mail to marc.duldig -@- utas.edu.au but may also be mailed with the letter of support. This letter must be mailed or faxed to Dr Marc Duldig, Joint ASA Secretary.

  If successful you will be required to produce original receipts for amounts of equal or greater value than the grant. These receipts will be returned to you marked with how much has been reimbursed. You will therefore still be able to use the receipts for proof of attendance or to claim any funding shortfall from other organizations. You will also need to supply a short report of your involvement in the conference. This need only be a paragraph or two and should confirm your actual travel details and papers presented.

  The ASA requires that you acknowledge its support in the presentations and in any published version of the paper.

  Any enquiries should be directed to Dr Marc Duldig, Joint ASA Secretary.

Other sources of funds for student travel are also listed on the Travel Assistance page of the ASA's Australian Astronomy web site. Ask your supervisor and Research/Scholarships office for further details.

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